In the contemporary digital age, the email inbox witness flooding of messages of all sorts. It becomes tremendously taxing to organize the emails, filter out the important ones, and respond to them in time. The process is extremely time-consuming, and you continually get distracted by promotional or other trivial emails. It causes you to waste valuable efforts and time over just the management of emails and lose the hold over other important matters at hand.
4th Office is your last email assistant and takes care of your fundamental communication needs. The tool extends Artificial Intelligence attributes by identifying the important contacts and messages in your inbox.
These are prioritized while the unwanted distractive emails are muted. The tool also analyzes the emails and figures out the words that have questions, deadlines, forms, and other necessary attachments. It reminds you that these emails require your urgent attention and never lets you miss out on an important conversation thread. 4th Office exceeds your expectations by providing useful insights on the responding nature of your valuable contacts. It tells you when your receivers are most responsive to the emails so that your messages can create maximum effect.
Editions and Pricing
Currently, the tool is in beta, so it is available for free.
Capabilities and Supporting Set of Features
The tool provides you with a virtual communication assistant, “Scarlett.” She examines your inbox and identifies the most important message threads and contacts. These are presented under the inbox tab. All the distractive emails are muted and can be accessed from a separate tab. You can organize the important messages contact-wise so that you can get a single view of all the emails from your valuable contacts. All the attached files sent to or received from a particular contact are also grouped together and can be accessed very quickly.
Follow Up Emails
Scarlett investigates the messages and picks out the emails that entailed questions, forms, and other relevant entities. If you did not respond to these emails, they would be listed under the “Follow Up” tab. Once you’ve reviewed or responded to such emails, they would slide back to the inbox. Follow ups can also be scheduled at the user’s discretion.
The tool allows you to create your teams and communicates in groups. This eases the task of adding all the team members to every email and ensures that you keep the relevant contacts into the loop for the important group threads. You can name the teams, choose the admins, and add as many members as you want.
You can create your pin boards and flag the emails to the respective boards. This helps you keep track of the important emails while categorically grouping them together as per your requirement.
The tool presents all your attachments arranged in chronological order under the “Library” tab. The organization of your files is elegant and methodical. It’s your email library and never lets you lose your documents.
Scarlett provides practical insights on the response characteristics of your receivers. It generates information on the hours when they are the most responsive and active. You can streamline your emailing accordingly and thus maximize the effect.
The tool has useful mobile apps on the Android market as well as the apple store. It is also readily available via the mobile browser.
The tool integrates tightly with Gmail and Exchange mail.
The tool provides support via emails while maintaining an active presence on Twitter.
Pros and Cons of 4th Office
- Availability of mobile apps.
- The tool is currently available for free.
- Modern AI attributes.
- Customizable pin boards.
- Useful response analytics.
- Online library and follow up emails.
- A user cannot delete the emails from 4th Office.
- The user interface is not easy to understand.
- It provides integration with Gmail and Exchange mail only.
The tool stands out from the pack by incorporating relevant AI attributes. The communication assistant optimizes the emailing experience and reduces the workload as much as possible. The features like pin boards, follow up emails, response analytics, online library, etc. are all one of its kind and contribute in the exceptional utility of the tool.
For more details, please visit 4th Office website.