Project Management is one of the most important techniques that smoothen business activity for an organization. Despite powerful strategies adopted for managing projects, project management professionals and IT executives face a lot of challenges.
They often get delayed, mismanaged or go out of the intended budget. Here are some of the reasons why projects lose their tracks.
Not Setting Goals Upfront
Every project, big or small needs to have an initial kick-off meeting. For this, the project managers should conduct a kick-off meeting. This meeting discusses the primary roles and responsibilities of every member of the team. This way the team members get aware of their expectations and goals to complete the project within timelines.
Not Dividing a Big Project into Smaller Pieces
It is best to break a big project into smaller pieces to efficiently execute it. When a large project is divided into smaller bits and its responsibilities are divided into the team members, they feel more comfortable doing it. Also, when the task is divided into smaller achievable goals, the team does not feel overwhelmed.
Prioritizing is important
Many times, an IT team is too much busy working on projects that are not that important as others. The high priority tasks sometimes do not get enough time as required. This happens when project managers fail to define priorities for more important tasks. Not only defining, staying vigilant and changing priorities is also important for the successful execution of projects.
Lack of Team Communication
Successful project management is achievable only when the project managers communicate regularly with the team. Team members working on a project often do not communicate after the initiation of the project. This sometimes derails the project. The project managers, therefore, need to conduct regular meetings with the team members, stakeholders, and other important people. This will align the project progress with the efforts the team is making.
Letting Changes get out of Hand
The project under execution might go under a lot of updates and changes. Such changes may affect the project progress and diverge the vision of the project team. The project managers, therefore, need to impose proper control when the project undergoes changes, updates, or added with features.
Absence of a Project Management Tool
A project management tool will keep your project organized and people informed. To make the task of managing the project easier, several project management tools are available such as Trello and Asana. With great visual representation, the tools provide a clear overview of the project status and help the managers to work efficiently.
The Bottom Line
Apart from the above-mentioned factors, several other factors affect the life cycle of a project. A perfectly organized and stated project can also face challenges, things may go wrong at the last moment or in unexpected ways. A project manager thus needs to document and communicate timely within the organization to save the project from failure. A proper organization and management of projects wisely taking care of the above-mentioned factors can lead to success.