Collaboration Tools Product Review- Smartsheet - ToOLOwl
Monday , December 17 2018

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Collaboration Tools Product Review- Smartsheet

Collaboration-tool-Product-Review-smartsheet

You can see Top 10 Collaboration Tools for Small and Medium Businesses and Top 3 Collaboration Tools for Small and Medium Businesses to look into details.

In an organization, the most important task is to collaborate the workforce. Efficient team management and task assignment help in achieving smooth workflow. With the advent of technology and automation tools, the workflow management is has become easy.

Nowadays a large number of automation tools are available in the market for collaborating the organizational teams. Smartsheet is one such collaboration tool. It is used by many big organizations, increasing the popularity of the product. Smartsheet is an ideal tool for enhancing operational visibility and accelerating the business process. It helps in creating and sharing of task sheets so that all the concerned person is aware of the progress of  the task.

Editions And Pricing

Plans Pricing  Features
Individual $14 per user per month
  • Email and Phone support
  • Unlimited Free Collaborator
  • 10 sheets
  • View/Edit Only Reports
  • Mobile Accessibility
  • Attachments
  • Alerts/Reminders
  • Discussions
  • History Tracking
  • Card View
  • Gantt Charts/Critical Path
  • Calendar View
  • Webforms
  • Integrations
  • API calls
Team $15 per user per month
  • Email and Phone support
  • Unlimited Free Collaborator
  • Sheets- 50 per user
  • Unlimited Reports
  • Mobile Accessibility
  • Attachments
  • Alerts/Reminders
  • Discussions
  • History Tracking
  • Card View
  • Gantt Charts/Critical Path
  • Calendar View
  • User Management, groups
  • Resource Management
  • Sights (View Only)
  • Webforms
  • Custom Colors and Logos
  • Integrations
  • API calls
Business $25 per user per month
  • Email and Phone support
  • Unlimited Free Collaborator
  • Sheets- 100 per user
  • Unlimited Reports
  • Mobile Accessibility
  • Attachments
  • Alerts/Reminders
  • Discussions
  • History Tracking
  • Card View
  • Gantt Charts/Critical Path
  • Calendar View
  • User Management, groups
  • Resource Management
  • Sights
  • Webforms
  • Custom Colors and Logos
  • Integrations
  • API calls
  • Live Data Connector
Enterprise Custom Pricing
  • Email and Phone support
  • Unlimited Free Collaborator
  • Mobile Accessibility
  • Unlimited Sheets
  • Attachments
  • Unlimited Reports
  • Alerts/Reminders
  • Discussions
  • History Tracking
  • Card View
  • Gantt Charts/Critical Path
  • Calendar View
  • User Management, groups
  • Resource Management
  • Single Sign-on(SSO)
  • Enterprise Access Control
  • Sights
  • Webforms
  • Custom Colors and Logos
  • Integrations
  • API calls
  • Live Data Connector

Capabilities and Supporting Set of Features

Smartsheet_HomeHome
The home option of the Smartsheet work as a filter. It shows the headers under which it stores task sheets. You can easily filter out the required information from here. Just click on a particular tab and get the list of all the sheets stored in that tab.

For example, the Favorite tab contains the list of all the frequently visited sheets and owned by me contains the list of all the sheets that the user created. This way you can easily browse through various task sheets and manage your work efficiently.

Sights
Smartsheet sights help to view the workflow in an organized manner. It assists in making good organizational decisions and boosts the performance. It is an attractive way for organizing important organizational data which requires constant attention. Using sights, you can create widgets of metrics which includes key sheet values, shortcuts for the important links and URLs, reports and much more. It helps in smart data analysis and improves decision making.

Smartsheet_sheetsSheets
The sheets tab of the Home menu helps to arrange various sheets. You can view and arrange all the created and shared sheets using this option. Also, you can group the sheets by creating folders. Folders and workspaces can be created with a right click on the sheets option.

Thus, you can easily manage your sheets using the Smartsheet tool. The sheets can be viewed in many views as per your requirement. You can see the Gantt chart, calendar view, kanban view depending upon your need.

Smartsheet_workspacesWorkspaces
Using the workspace feature of the tool you can create customized workspaces. These workspaces consist of members with whom you wish to share the sheets. The sheets created in the workspace by default is shared with all the members. You can also share the workspace file with someone outside the workspace.

This helps in effective collaboration and simplify task management and file sharing.

Smartsheet_reportsReports
The reports feature of the tools help you get the combined report of all the sheets. You just need to mention the 4 ‘Ws’ i.e. where, who, what and when. In ‘where’ you can specify the sheets and workspaces to be included. In ‘who’ block you need to mention the name of the person whose report you need to see.

‘ What’ block includes the records that you need to see, and the final, ‘when’ block includes the calendar details of the specific task. Feeding this information will generate a report that will show the overall progress of the task.

Smartsheet_CreateNewCreate New
The Create new option gives you the opportunity to create a new customized sheet. It incorporates templates that help you to select the template required for your project based on your company profile. You can create a whole new project sheet, task list, a blank sheet, kanban sheet and much more.

The best part is, it is highly customizable so you can easily alter it as per your requirements.

Mobile Accessibility

Mobile app for Smartsheet is available for both android mobiles and iPhone.

Integration

Smartsheet has integrations with Microsoft, Google, Salesforce, Atlassian, Box, and Tableau.

Support

Smartsheet provides 24/7 email and phone support.

Pros and Cons of Smartsheet

Pros

  • Cost Effective
  • Integrations with Google and Microsoft
  • Templates
  • Customizable
  • Training sessions
  • Great Customer Service

Cons

  • Requires training for using this tool

Differentiator

The differentiating feature of this tool is its collaborations which make it strong. You can easily import the Google docs and spreadsheets and manage the data effectively. Also, the reports feature is outstanding as it gives you the opportunity to create customized reports based on the specific data.

For more information visit Smartsheet website.

About ToOLOwl

I am ToOLOwl. I have few friends in my nest; whenever someone requests a tool’s review or I pick a one out of my interest, someone in the nest does research on the tool, someone takes a tool’s walkthrough and some of them share their experiences and expert advice. Based on all; I give it a  stereoscopic vision and present important insights for you to go through and ease your selection process for tools. Wish you Happy reading, Easy choosing.

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