Top 10 Email tools for Small and Medium Businesses - ToOLOwl
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Top 10 Email tools for Small and Medium Businesses

Top-10-Email-Tools-for-small-and-medium-businessFor any business firm, Email is very basic and necessary tool being used for various purposes. Emails can be used for marketing, interacting with employee/employer, customer service, recruiting, etc. One should have a good Email service chosen for business communication for it affects every aspect of a business.

As far as a small and medium business are concerned, the selection process of right email tool becomes complex, the reason being that need to meet all the multipurpose requirements with fewer resources. They require a specific professional way of emailing within the organization as well as to build the relationship with customers or clients.

A huge number of free Email services are available, startups and freelancers can opt for. As a business owner when you feel that you need a professional Email address and your staff is growing, there are paid options. Paid options allow you to have specific domain names like ([email protected]) and to be more professional at work. Such paid options are pretty affordable.

Here considerations are taken into account for small and medium business needs such as POP/IMAP support, storage, attachment size limit, filter and virus scan, composition tools and security. It is also mentioned that Email service is cost effective for your business. The shortlisted Email tools are as follows:

Product Details

Gmail is an Email service provided by Google. The simple user interface and strong integration with other Google apps increases usability. Smart features and lots of free storage make it first choice by users. One can opt ‘Google apps for work’ for a complete suite of apps.


Aabaco Small Business offers custom websites, e-commerce services, hosting, domains and business email plans for small businesses. It is a highly feature rich service where you can customize email messages, it has an award-winning spam protection and a leading antivirus software.


Outlook (previously known as Hotmail) is the service provided by Microsoft. It has the capability to prioritize important emails in a single unified inbox. It also has a powerful integration with MS office and OneDrive or Google Drive.


Rediffmail is a web-based free email service provided by The service has a large set of features and allows instant messaging. Available in many Indian languages, the service is popular.

Communication_email_aol provides the safest email service as AOL mail. It has a user-friendly interface with good speed and reliability. The stand out feature is it provides free text messaging


iCloud is a free Email service provided by Apple. The service allows users to connect any Apple device (iPhone, iPad, Mac) with mailing and cloud services. It has been used by many Apple users. It gives 5GB of free storage with an elegant user interface when signed up.


Zoho mail is an Email service provided by Zoho corporation that has a wide range of products and services. Zoho mail stands itself out by being ad-free, clean and easy to navigate. A great choice for Zoho customers.

Communication_email_yandesk Yandex mail is a free Email service that provides unlimited storage when signed up. It is a customizable and convenient way of mailing and to stay in touch. It also offers reliable protection with spam filters and antivirus.

Gmx Email is a free email service that provides unlimited storage, unified inbox, and online calendar. It offers free email domains and larger attachments. The easy to use interface saves time.

Communication_email_mail_com is also a free Email service that offers a huge list of free domains and unlimited storage space. But, to get ad-free emails and good support, users need to go for a premium package.

We have further shortlisted the Top 3 out of Top 10 Email tools for Small and Medium Businesses.

You can find the detailed Email tools product reviews for MS Outlook, Gmail, and Aabaco.

Read Also: Best email marketing software for small business

About ToOLOwl

I am ToOLOwl. I have few friends in my nest; whenever someone requests a tool’s review or I pick a one out of my interest, someone in the nest does research on the tool, someone takes a tool’s walkthrough and some of them share their experiences and expert advice. Based on all; I give it a  stereoscopic vision and present important insights for you to go through and ease your selection process for tools. Wish you Happy reading, Easy choosing.

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